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Operations Coordinator

Posted by Arts & Learning Conservatory (ALC) ; Posted on 
Operations Coordinator




Arts & Learning Conservatory

Operations Coordinator/Director

The Arts & Learning Conservatory has been growing steadily and is now seeking a mission-focused, seasoned, strategic, and process-minded leader with experience scaling an organization, leading a team, and developing a donor base. The Operations Coordinator (OC) must be a leader who is able to help others at Arts & Learning deliver measurable, cost-effective results that make the vision a reality. Importantly, the successful candidate will have the skills, sensitivity, and personal confidence to tap into the power that each member of the team brings to this mission. While it is essential that the OC bring efficient and effective systems to increase the productivity of the organization, it is also critical that the team retain the creative spark that drives the Arts & Learning Conservatory concept.

The (OC) is the key management leader for the Arts & Learning Conservatory. The OC is responsible for overseeing the administration, programs, and fulfilling the strategic plan of the organization and all internal functions. Other key duties include fundraising, marketing, and community outreach. The position reports directly to the CEO.


1) Organization Operations: Oversees and implements resources to ensure that the operations of the organization are effective.

  • Responsible for the hiring and retention of competent, qualified staff.
  • Responsible for signing contracts, agreements, and other instruments made and entered into and on behalf of the organization.

2) Development/Donor Relations: Create fundraising campaigns, communicate with current and prospective donors, and build a stronger development presence for our organization.

  • Identify prospective individual and corporate donors and develop strategies to cultivate those relationships.
  • Grow a major gifts program including identification, cultivation and solicitation of major donors.
  • Oversee grant seeking including research, proposal writing, and reporting requirements.
  • Collaborate with staff on the management and planning of fundraising events and receptions.
  • Direct capital campaigns and other major fundraising drives.

3) Organization Mission and Strategy: Works with CEO and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach.

  • Responsible for implementing Arts & Learning Conservatory programs that carry out the organization’s mission.
  • Responsible for the enhancement of the Arts & Learning Conservatory image by being active and visible in the community and by working closely with other professional, civic, and private organizations.

4) Financial Performance and Viability: Works directly with the financial operations coordinator to provide timely financial reporting to the Board of Directors and coordinate the annual operations plan and budget.

5)  Volunteer/Intern Coordination: Locates quality interns & volunteers and reviews the plans for both while implementing a program.

  • Responsible for the assessment, recruitment, training, retention and recognition within the volunteer/intern program.
  • Responsible for the implementation and oversight of volunteer services operations and activities, compliance, and direct supervision of volunteers.

Professional Qualifications:

  • A bachelor’s degree
  • CFRE certified or three or more years’ non-profit management experience 
  • Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making, and reporting
  • Strong organizational abilities including planning, delegating, program development and task facilitation
  • Ability to convey a vision of the Arts & Learning Conservatory strategic future to staff, board, volunteers, and donors
  • Knowledge of fundraising strategies and donor relations unique to the nonprofit sector
  • Skills to collaborate with and motivate board members and other volunteers
  • Strong written and oral communication skills
  • Strong computer skills to include Microsoft Office Suite including Word & Excel, Adobe and Dropbox or Google cloud based document sharing.
  • Ability to interface and engage diverse volunteer and donor groups
  • Demonstrated ability to oversee and collaborate with staff
  • Strong public speaking ability


Job Type: Full-time

Salary: $48,000 up to $50,000 based on experience

Job Location: Costa Mesa, CA


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